Human Resources Coordinator

Paso Robles, CA

Full Time

Entry Level

About MGE
MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.
Our Core Values
Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make an Impact
The Human Resources Coordinator provides administrative and operational support across a wide range of HR functions. This role plays a key part in the union onboarding process, including pre-employment compliance, new hire orientation, and follow-up. It is also responsible for assisting in maintaining accurate and confidential employee records in both physical files and the HRIS system.

How You Will Contribute

Process union new hire onboarding, including document collection, file management, and data entry into relevant systems.
Initiate and review pre-employment requirements (e.g., background checks, motor vehicle records, and employment verifications).
Complete and verify I-9 forms; maintain I-9 records, including conducting monthly and annual audits.
File Chain of Custody forms and drug test results for union pre-employment and random drug tests; notify HR Director and Advisor of any positive results.
Support manpower request tracking by monitoring open and filled requests.
File employee documents received from various departments.
Conduct follow-up calls with union new hires after successful onboarding completion.
Communicate Joint Apprenticeship Training Committee (JATC) correspondence to the appropriate employees and supervisors.
Complete Department of Transportation (DOT) employment verifications for DOT-regulated employees.
Ensure confidential and accurate recordkeeping of employment files.
Ensure compliance with federal, state, and local employment laws and regulations.
Provide general support across HR functions and processes.

What You Bring to the Table

Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Basic understanding of federal, state, and local employment laws and HR compliance standards.
Excellent verbal and written communication skills, with the ability to convey information clearly and professionally.
Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
High attention to detail and accuracy in data entry, recordkeeping, and document management.
Ability to maintain a high degree of discretion and confidentiality when handling sensitive information.
Proficiency with or the ability to quickly learn HRIS systems and other Human Resources platforms.
Strong interpersonal skills and the ability to build and maintain positive working relationships.
Adaptable and flexible in a fast-paced, team-oriented work environment.
Ability to follow established procedures while also identifying opportunities for process improvement.
Minimum 2 years of related professional experience, with at least 1 year in HR.
Required: High School Diploma or GED equivalent
Preferred: aPHR or SHRM-CP Certification

Our Competitive Package
Pay: $30.00 -$33.00 per hour
This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

Medical, dental, vision, and life insurance.
401K
Vacation accrual for all non-exempt employees in addition to ten paid company holidays.
Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
Employer-sponsored learning/career development opportunities and conferences/seminars.
Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information
Job Type: Full-Time, On-Site
Affirmative Action/EEO
MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements
Successful applicants must pass a drug screen and background check before beginning employment.
*This role may require:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

*Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Other Duties
Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.

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Human Resources Coordinator

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