Project Administrative Assistant

Salinas, CA

Full Time

Entry Level

About MGE
MGE Underground is a rapidly growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.
Our Core Values
Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make an Impact
The Administrative Assistant will provide general support for the Project Management Department as well as project-specific related tasks. Responsibilities will include managing schedules, data entry, and preparing and managing project documentation. This position will work closely with all team members and collaborate with various departments across the organization and must have a strong desire to be proactive and create a positive experience for others.

How You Will Contribute

Provide administrative support for all areas within the Project Management department.
Maintain a well-stocked supply inventory, place and expedite orders, verify receipts, and submit to accounts payable.
Assist with Work in Progress (WIP) reporting.
Maintain and submit schedules to appropriate clients.
Update necessary tracking systems to ensure the project and program status is maintained with complete accuracy.
Work with the project management team to facilitate and track project information and closeout documentation.
Support program specific duties as assigned.

What You Bring to the Table

Proficient in Microsoft Office Suite
Excellent time management skills and attention to detail
Excellent written and verbal communication skills
Strong organizational and planning skills
Ability to learn company software, programs, and processes in a timely manner

Your Prior Experience

High School Diploma or GED equivalent
Desired: Associate degree in a related field
Preferred: 1 year of verifiable administrative or assistant experience
Preferred: Basic knowledge of construction practices and procedures

Our Competitive Package
Pay: $25.00 - $28.00
This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

Medical, dental, vision, and life insurance.
401K
Vacation accrual for all non-exempt employees in addition to ten paid company holidays.
Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
Employer-sponsored learning/career development opportunities and conferences/seminars.
Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Affirmative Action/EEO
MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements
Successful applicants must pass a drug screen and background check before beginning employment. This role may require sitting at a desk working on a computer for a prolonged period of time. You must be able to lift 15 pounds at a time. *
*Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Other Duties
Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Date*

Are you a current Union member?*

If yes, please indicate which Union.
(Please indicate N/A if you are not a current member)*

Department Interested in*

How did you hear about us?*

Have you ever APPLIED or WORKED for MGE before?* YesNo

If Yes, enter date(s) and position(s):

Do you have a relative or individual in a close personal relationship who is currently employed at MGE?* YesNo

If yes, indicate name and relationship.

Are you legally authorized to work in the U.S?*

Will you now or in the future require visa sponsorship for employment?*

If yes, what type of visa sponsorship?

Are you at least 18 years or older? (If no, you may be required to provide authorization to work.)* YesNo

Are you able to perform the essential functions of the job for which you are applying, with or without a reasonable accommodation?* YesNo

If no, please explain. (If you have any question as to what functions are applicable to the position for which you are applying, please ask the interviewer before you answer this question)

Do you have an active and valid Driver’s License? This question is only applicable if the position you're applying for requires one.* YesNoNot Applicable

Driver’s License Number*

Type of License* CDL ABC

DL State*

DL Expiration Date*

EDUCATION AND TRAINING
Do you have a high school diploma or GED?*

If no, highest grade completed:

Name of School, Location & Degree Recieved

EMPLOYMENT HISTORY - Submit a minimum of 10 years of experience.

1) Current or Most Recent Employer (if not employed at the moment)*

Employer's Address, City and State*

Employer's Phone Number:*

Your Title*

Dates Employed
From (Mo/Yr) - To (Mo/Yr)*

Immediate Supervisor’s Name*

Reason for Leaving*

Specific Duties:*

Previous Employer

Employer’s Address

Employer’s Phone Number

Title

Dates Employed
From (Mo/Yr) - To (Mo/Yr)

Immediate Supervisor’s Name

Reason for Leaving

Specific Duties:

Previous Employer

Employer’s Address

Employer’s Phone Number

Title

Dates Employed
From (Mo/Yr) - To (Mo/Yr)

Immediate Supervisor’s Name

Reason for Leaving

Specific Duties:

References

Name

Address, Phone & Email

Company

Years Acquainted

Name

Address, Phone & Email

Company

Years Acquainted

Name

Address, Phone & Email

Company

Years Acquainted

CERTIFICATION AND AUTHORIZATION

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for MGE Underground Inc. to hire me. If I am hired, I understand that either MGE Underground Inc. or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of MGE Underground Inc. has the authority to make any assurance to the contrary.
I attest with my signature below that I have given to MGE Underground Inc. true and complete information on this application. No requested information has been concealed. I authorize MGE Underground Inc. to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for the denial of employment or immediate dismissal.

You understand that your signature is legally binding, whether electronic or signed on paper.

Enter your full name and date to accept.

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Project Administrative Assistant

Apply for this position